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Best Practices for Remote Board Meetings

People are less attentive to a remote board meeting than they are in person. It’s easy to give in to the urge to check email, grab www.boardgreenroom.com/best-video-conferencing-software/ snacks or pick up the phone. The good news is that you’ll be able to beat these obstacles when you manage your meetings with efficiency. The best practices listed below can assist you in keeping your virtual meetings on time, secure and efficient.

Make use of a trusted online portal with board management software, which includes an agenda builder as well as video integration, among other useful tools such as document centers and task managers. These tools let you organize meetings without having to leave the portal and ensure that everyone has the ability to access them regardless of the location, time zone, or device. It is a good idea to designate a moderator for your meeting. They will oversee all these systems and ensure the technology is functioning properly.

Make sure you send out reminders of meetings at least 24 hours in advance of the scheduled call. This will lower the number of no-shows and ensure that attendees have all the information they require to take part. Additionally, use an agenda template with specific details for the call so that participants don’t get lost in the conversation.

If a board member is not able to attend a remote board meeting, they must provide the board with a written statement detailing their reasons and any reasonable accommodations that they would like to request. The board will then decide if the reason is valid. This can be a difficult process however, the board must strive to be as fair and consistent as they can be.